How to improve business productivity?

Set goals

Setting goals is an important step in improving the performance of your company. Well-defined goals encourage your employees and increase their productivity.

The acronym SMART ((Specific, Measurable, Achievable, Relevant and Time-bound) frequently used in business management emphasises on qualitative and quantitative goals. It also emphasises the role of employees in achieving the objectives.

Objectives represent a challenge for your employees. They have to be clearly presented (deadline, figures, etc.) Also share your expectations and the impact of their missions for the company in order to value the work of your employees.

You should also plan meetings with each of your employees in order to determine the priority tasks and their own goals. Discuss with your employees the tasks and difficulties they encounter to support them in their development within the company.

Define your KPIs

To define pertinent KPIs, you need to identify strategic objectives that are common to your entire company. KPIs allow you to study gaps and adapt processes to efficiently achieve your objectives.

Collecting, processing, and analysing data is essential to the development of your teams.

BI and reporting solutions generate reports and dashboards to monitor performance indicators. For example, you can analyse a few KPIs to get an overview of your company’s performance such as:

• Overall productivity rate: analyse the performance of resources and the efficiency of your processes
• The productivity rate by position: study the productivity by position on a case-by-case basis
• Profitability rate: measure the performance of your company

Focus on teamwork

Teamwork is one of the pillars of a good quality of life at work. It brings people together through their skills and create a team spirit.

In companies, collaboration has a real impact on the development of activities. It combines performance and productivity. Collaboration in business strengthens the bonds between employees and leads to better quality work.

Teamwork should be complementary. Each team member brings his or her knowledge to the project. The objective of teamwork is to create an environment that encourages your employees to move forward together by learning from their mistakes, thus increasing productivity and efficiency.

Optimise your working environment

A pleasant working environment increases the motivation of your employees. It is important to find a balance between work and personal life. Factors such as stress and pressure can have an impact on the mental health of your employees. This is why, creating a pleasant working environment is very important for the success of your team.

At the office or in remote working, the work environment plays a key role in concentration and productivity. Action can be implemented to support your employees in their professional development (open spaces organisation, ergonomic seating, adapted equipment, etc.) Adapting to a hybrid work rhythm is essential to keep contact with your team. The use of collaborative tools allows you to share and collaborate efficiently in real time with your team.

Implementing collaborative tools

By using collaborative tools such as Microsoft 365 applications (Teams, Outlook, SharePoint), you can increase productivity within your company. Collaborative tools accompany you on a daily basis and give you the possibility to:

• Share documents and agendas
• Work from anywhere
• Plan you meetings
• Communicate with your employees

Microsoft 365 provides the OneDrive storage space which allows you to share and access your files securely from anywhere using the mobile application. All your employees can access the most recent version of each file.

The implementation of storage platforms also simplifies the integration of new recruits who will have access to a complete database. This approach allows you to empower your employees and make them quickly self-governing.